Some moments simply define you, as an individual and a professional. Think about important ceremonies like your marriage, your college graduation or the arrival of your newborn. You carry these moments for the rest of your life. Not only you, actually, but also the people around you.
The same can be said for a gala dinner. Actually, this can be even more frightening and decisive than the events we just mentioned, especially if you are the one who organizes it. Think about it, you’ll probably have to please a nearly endless list of important guests, all ready to judge the tiniest mistake. After all, a gala dinner is one of the most defining moments of a company’s life.
So, are you not sure how to plan the event? You can’t make up your mind about menus, set-ups and entertainment for your guests?
Despite the pressure, there’s no reason to get anxious because…we’ve got your back. With the upcoming tips and advice you won’t have to worry about anything. Your gala dinner is about to leave a mark!
- Guidelines
Before diving into the specifics, remember that you must have a clear-cut plan.
The first thing to consider is the style of the evening. Who are your guests? Why are you organizing such an event? These are all questions to ask yourself beforehand.
Also, don’t underestimate the importance of the date: it will influence all planning, from the location to the dress code, from the menu to the type of entertainment you can offer.
Obviously, your budget is the most important factor to take into account since having a clear idea of how much you can spend defines your opportunities and limits.
Finally, if you feel like you might get overwhelmed, hire a staff that can help you take care of all the organizational aspects.
- Location
For a perfect gala dinner, finding the right place is essential.
The mood of the evening is probably the most important factor there is. Historic and prestigious villas are very suitable for an elegant and classy event but don’t fit a young and dynamic company, for instance.
Moving on, remember that the weather is the key. There is nothing worse than a gala evening ruined by the rain. That’s why you should always have a plan B (a tensile structure might do it).
However, if your event is held during winter, your guests will certainly appreciate a warm and welcoming location.
- Menu
In the end, it’s all about food. Nothing can increase your chances of success like a tasty and delicate dinner, capable of satisfying all your guests.
Choose your dishes carefully and based on the style of the evening, without forgetting the weather. For instance, heavy food during warmer seasons is never a good idea.
Nevertheless, some rules are a must. First of all, always ask your guests about any intolerances or allergies and, if present, prepare special menus only for them.
Speaking of special meals, you should never forget to offer vegetarian, if not vegan, alternatives. Not doing so would be a huge drawback in terms of image.
Finally, make sure to offer ethnic alternatives, especially if you work in an international environment. Making everyone feel at home is a big plus.
- Dress Code
Let’s be honest: we all spend hours trying to come up with the right outfit for an important event. That’s why choosing a dress code is a win-win situation.
On one hand, you will spare a lot of anxieties to your guests and make them feel at ease. On the other hand, you’ll have the chance to choose a style you feel comfortable with.
Think about a dress you look particularly good in or a jewel you care a lot about, perhaps one that belonged to a member of your family.
Also, don’t forget the potential of handcrafted jewelry in such situations. It’s unique and authentic, which is exactly how you want to look at your own gala dinner.
- Entertainment
We talked about guidelines, locations, food and style, but what about fun? If you truly want to impress your guests you need to entertain them.
Luckily, there are a few options. For example, you can organize team games (such as quizzes or treasure hunts) or original theatrical performances such as crime dinners.
However, keep in mind that activities must also be in line with the atmosphere of the gala dinner: if the mood is a little more informal, a valid option is also to propose a comedy show. Laughing is always the way.
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